The Recruiting Assistant (RA) plays a critical role in supporting high-performing recruiters and managers by handling administrative, operational, and candidate-facing tasks in a fast-paced environment.
This role is designed to remove friction from the recruiting process, allowing recruiters to focus on revenue-generating activities while ensuring a best-in-class experience for candidates and clients. A successful RA is highly organized, proactive, detail-oriented, and thrives in a high-volume setting.
Candidate Pipeline Support
- Prepare and assemble complete submittal packets (resume, references, skills checklists, etc.)
- Assist with pay package creation and candidate submissions
- Track and follow up on candidate submittals and offers
- Support review board processes and internal coordination
Timecard, Payroll & Billing Support
- Assist with timesheet and payroll-related inquiries (UKG)
- Help resolve outstanding billing and invoice questions
- Serve as a liaison between recruiters and internal support teams
Onboarding & Compliance
- Support onboarding processes and ensure timely completion of compliance requirements
- Partner with internal teams to maintain accurate and up-to-date documentation
Salesforce & Data Management
- Maintain accurate candidate and client records in Salesforce
- Ensure data integrity and timely updates across systems
- Assist with reporting and tracking as needed
Extensions, Retention & Coverage
- Proactively reach out to clinicians regarding assignment extensions
- Support retention efforts through consistent communication
- Provide backup support to recruiters during PTO or high-volume periods
- Partner with managers to prioritize workload when supporting multiple team members
- Recruiters are freed up to focus on closing and revenue-generating activities
- Submittals are accurate, timely, and complete
- Candidates experience a smooth, professional process
- Internal systems and data are consistently clean and up to date
At Prime Time Healthcare, we are committed to delivering exceptional service to our clinicians and clients through a culture built on integrity, accountability, and performance. Our team thrives on high energy, attention to detail, and doing the little things right—because that’s what sets great recruiters apart.
